Recording Journal Entries
Manually record double-entry transactions for adjustments, accruals, and corrections.
When to use Journal Entries
Most day-to-day transactions (invoices, payments, payroll) are recorded automatically by their own modules. Use Journal Entries for manual adjustments, depreciation, accruals, and entries that do not have a dedicated module.
Creating a Journal Entry
- 1Go to Accounting → Journal Entries
- 2Click New Journal Entry
- 3Set the date and add a description
- 4Add lines, for each line select the Account and enter a Debit or Credit amount
- 5Total debits must equal total credits before you can post
- 6Click Post to finalise
Always fill in the Description field. It appears in all reports and audit trails, making it easy to understand the entry months later.
Journal Entry form: debit and credit lines must balance before posting
Editing and voiding entries
Posted entries cannot be edited. This preserves your audit trail. To correct a mistake, open the entry and click Void. NavoBook creates an automatic reversing entry. Then create a new, correct entry.
Only Admins and Accountants can void journal entries.
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