Pharma ERP for Distributors and Manufacturers
Every batch carries its expiry date from the goods receipt to the invoice, so the oldest stock leaves first and a lot about to expire shows up while you can still sell it.
ERP that fits how pharma businesses actually run
In pharma the stock is only worth something until a printed date, and that date is different for every batch. A distributor holding the same tablet in four batches has four different deadlines in one godown, and a register that only knows "500 packs" cannot tell which of them to send out first. The cost shows up months later as expired returns, claims against the principal that nobody can support with a batch number, and write-offs at year end.
NavoBook records the batch and its expiry on the way in, issues stock from the batch that expires first on the way out, and keeps a report of what has already expired and what will within the days you choose. Manufacturers get the same tracking through production, with bills of materials and lots that carry cost into the finished pack. Sales, returns, stock and FBR Digital Invoicing all post to one ledger.
Where pharma businesses lose money
Expiry found too late
Short-dated stock is discovered during a count, long after it could have been pushed to a customer or returned.
Newest batch sold first
The picker takes whatever is at the front of the rack, so older batches sit until they expire.
No batch on the paperwork
A market complaint or a recall arrives and nobody can say which customers received that batch.
Several godowns, one guess
Stock in the main store, the branch and the van is added up by phone at month end.
Tax filed from a separate sheet
Sales tax invoices are typed again for FBR, so the return and the ledger drift apart.
How NavoBook runs a pharma business
Batch and expiry on every receipt
Each goods receipt records the batch number and its expiry date, per location, so stock is known by batch and not only by item.
First-expiry-first-out issue
When stock leaves, NavoBook draws from the batch that expires soonest, so older batches do not sit behind newer ones.
Expiry report
Lots already expired and lots expiring within the number of days you choose, with quantities, so short-dated stock gets moved in time.
Production with lots
For manufacturers, bills of materials and production lots carry material and conversion cost into the finished pack.
Roles for QC and dispensing
Ready role presets for a QC officer and a pharmacist, so each person sees the screens their job needs and nothing else.
FBR Digital Invoicing
Invoices go to FBR through the PRAL API with the buyer’s NTN checked, and post to the same ledger as the sale.
How the work moves through NavoBook
In the order it happens, from the first record to the last.
- 1
Receive
The goods receipt records batch, expiry and location for every line.
- 2
Store
Stock is held by batch in each godown, and transfers keep the batch with the goods.
- 3
Sell
The invoice issues the earliest-expiring batch and reports to FBR.
- 4
Watch
The expiry report lists what is expired and what is close, before it becomes a write-off.
Modules pharma businesses use most
All 23 modules are included on either plan, so you can switch any of these on as you grow, with no extra fee.
Pharmaceuticals: frequently asked questions
Does NavoBook track batch numbers and expiry dates?
Yes. With expiry tracking switched on, every receipt records the batch and its expiry date at each location. Stock is then issued from the batch that expires first, and an expiry report lists lots that have expired or will expire within the number of days you set.
Is it suitable for a pharma distributor as well as a manufacturer?
Yes. Distributors use inventory, purchases and sales with batch tracking across godowns. Manufacturers add the Production module, where bills of materials and production lots carry cost into finished goods, with the same batch and expiry tracking on the output.
Can we trace which customers received a particular batch?
Stock moves are recorded against the batch, so the movement history of a lot shows where it went. That is what you need when a complaint or a recall names a batch number.
Does it support FBR Digital Invoicing?
Yes. NavoBook sends invoices to FBR through the PRAL API, verifies the buyer’s NTN and prints the FBR QR code on the invoice. The same invoice posts to your ledger, so the tax return and the books agree.
Guides for pharma businesses
Written for Pakistan, by the same team that builds the software.
Inventory
Batch and Expiry Tracking in Pakistan: How to Stop Selling Stock That Is About to Expire
8 min readAccounting
FBR Digital Invoicing in Pakistan: What e-Invoicing Actually Means for Your Business
9 min readERP & Software
ERP for Distributors in Pakistan: Recovery, Area-Wise Sales and Stock Across Godowns
9 min readRun the whole business on NavoBook
From PKR 20,000 a month, all 23 modules included. No per-module fees, no installation.